AI GOVERNANCE POLICY TEMPLATE
NZ Company Directors, You’re Accountable for AI Risks
Regulators, shareholders, and clients expect sound governance. Are you confident your organisation has clear oversight of how AI is being used?
THE CHALLENGE
The AI Problem Faced by NZ Company Directors
Without a clear AI policy and governance framework, your organisation may be exposed to legal, financial, and reputational risks.
Consider these questions:
Have staff already shared confidential data with public AI tools?
Are you confident no sensitive IP has been fed into unsecured AI platforms?
Can you clearly demonstrate to regulators, shareholders, and clients that appropriate governance controls are in place?
If you paused on any of these, there’s a governance gap that needs addressing.
Take the first step toward responsible AI oversight
THE LANDSCAPE
AI Use is Growing Fast - Is Your Oversight Keeping Pace?
AI tools like ChatGPT, Microsoft Copilot, Claude, Google Gemini and Midjourney are already being used across your organisation. often without formal oversight.
Each unmonitored prompt or upload increases the chance of unintended data exposure, privacy breaches, or intellectual property loss.
That’s exactly why we developed this template - to give New Zealand directors a practical, fast way to establish clear governance over AI use and demonstrate responsible leadership.
THE RISKS
Unchecked AI Use Introduces Real Business Risks
Legal Accountability
Under New Zealand’s Privacy Act and IP laws, directors are accountable for how sensitive data is handled - even when AI tools are involved.
IP Exposure
Staff may unintentionally share valuable IP through unsecured AI platforms, putting strategic assets at risk.
Reputational Impact
One instance of AI misuse can lead to public scrutiny, client concerns, and potential regulatory inquiry.
Regulatory Expectations
Increasingly governance around AI use is becoming a standard expectation for responsible boards. Proactive action today demonstrates good stewardship.
Developed in alignment ISO 42001 and NIST frameworks this is more than a policy, it’s a practical governance tool that supports your board’s duty of care and risk management responsibilities.
THE SOLUTION
A Clear, Practical AI Use Policy That Demonstrates Good Governance
Developed specifically for New Zealand businesses, our AI Use Policy Template helps boards and executive teams:
Establish clear governance over AI tool usage
Demonstrate proactive risk management to regulators and stakeholders
Protect sensitive data, intellectual property, and commercial interests
Provide clear, enforceable guidelines for staff to reduce misuse
Create documented evidence of due diligence and responsible leadership
Implement Your Tailored AI Policy in Less Than a Week
WITH NO LAWYERS REQUIRED
Custom Fit
Fully customisable for your organisation’s needs
Plain Language
Written in plain English for straightforward staff adoption
Practical Tools
Covers the real-world AI tools your teams are using today
Privacy Aligned
Aligned with New Zealand privacy laws and evolving international regulations
Why Choose Our Template?
Legally Sound
Developed in alignment with New Zealand law, international AI regulations and industry standards, including ISO 42001 and NIST frameworks by governance and legal experts.
Ready to Implement
Customisable template, risk assessment framework, and clear guidelines for immediate deployment.
Comprehensive Coverage
Addresses all aspects of AI governance, from ethical principles to practical implementation guidelines.
THE COST
The Cost of Inaction Is a Risk Few Boards Can Justify
Can your board confidently respond when asked if appropriate AI governance controls are in place?
Privacy Act breaches can trigger costly investigations and fines
IP losses through AI tools are often irreversible and difficult to detect
Failure to demonstrate governance may expose directors to reputational and legal scrutiny
Take Action Today to Protect Your Organisation and Meet Your Governance Obligations
Download the AI Use Policy Template and ensure your board is taking responsible, proactive steps to manage this emerging area of business risk.
Instant Access. No Ongoing Fees. Fully Customisable.
Questions or need a tailored governance solution?
Contact us for enterprise options designed for your organisation’s specific risk profile.